ODHR LMS Data Privacy Policy

Last Updated: June 8, 2024

This Data Privacy Policy outlines how GMA Network, Inc. ("we," "our," "us") collects, uses, and protects your personal information when you use the One Digital HR Learning Management System (LMS). The LMS complies with the Data Privacy Policy of GMA Network, Inc., ensuring comprehensive protection and management of your personal data. The LMS is intended exclusively for the use of GMA Network employees and, in special cases, approved project employees with prior approval from the Human Resources Development Department.

1. Compliance with GMA Network Data Privacy Policy

The One Digital HR LMS adheres to the Data Privacy Policy of GMA Network, Inc. This means all personal data collected, processed, and stored through the LMS is managed in accordance with the same standards and protocols that govern GMA Network's overall data privacy practices. This ensures that your personal information is handled with the utmost care and in compliance with applicable data protection regulations.

2. Information We Collect

• Personal Information: Includes but is not limited to your name, email address, employee ID, mobile number, department, job title, and other identifiers necessary for user authentication and management.
• Usage Data: Information about your interactions with the LMS, such as course enrollments, progress, test results, and feedback.

3. How We Use Your Information

We use the information collected through the LMS for the following purposes:

• Provision and Maintenance of Services: To provide, maintain, and improve the LMS, ensuring it meets your training and development needs.
• User Account Management: To authenticate users, manage accounts, and provide technical support.
• Performance Monitoring and Improvement: To analyze usage patterns and feedback, helping us enhance the quality and effectiveness of the courses offered.
• Compliance and Legal Obligations: To comply with legal and regulatory requirements, and to ensure the security and integrity of our systems.

4. Data Sharing and Disclosure

• Internal Sharing: Information may be shared within the Human Resources Department and relevant departments within GMA Network to facilitate training and development activities.
• Third-Party Providers: We may share your information with third-party service providers who assist in operating the LMS, such as cloud hosting services. These providers are bound by confidentiality agreements and are not permitted to use your information for any other purpose.
• Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities.

5. Data Security

We implement technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, and destruction. This includes encryption, access controls, and regular security audits.

6. Data Retention

Your personal information will be retained for as long as necessary to fulfill the purposes outlined in this policy or as required by applicable laws and regulations. We regularly review our data retention practices to ensure compliance with legal obligations.

7. Your Rights

In accordance with the Data Privacy Policy of GMA Network, you have the following rights regarding your personal data:

• Access: You have the right to request access to the personal information we hold about you.
• Correction: You have the right to request corrections to any inaccurate or incomplete personal information.
• Deletion: You have the right to request the deletion of your personal information, subject to certain conditions.
• Objection and Restriction: You have the right to object to the processing of your personal information or request that we restrict its processing under certain circumstances.

For any concerns on these rights, please contact us at Contact US | GMA ODHR_LMS (gmalms.azurewebsites.net or email us at GMA_ODHRLMS@gmanetwork.com

8. Changes to This Policy

We may update this Data Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the updated policy on this page.